Datafile Latest Release

Datafile Software provides regular updates to its software each year, usually in the form of 3 to 4 product updates per year. These updates are easily implemented for users as the user configuration is held outside of the programs, allowing users to take advantage of new features.

The latest release for Datafile Software is 6.2

August 2009 Datafile Software release version 6.2 of the Datafile Accounting and Management Information Software. Full Release 6.2 Documentation

Release 6.2 Major Features include

• User-Definable Applications in Ledger Enquiry
• Alternate Panel Control in Ledger Enquiry
• Route Map Links
• Additional Credit Control Manager Options
• Information Accounts in the Nominal Ledger
• Budget Timesheets In Job Costing
• Timesheet Authorisation in Job Costing
• Period Control in Job Costing
• Order Pick Lists in Sales and Purchase Order Processing
• Sales Order Authorisation Control
• Additional Options in Sales & Purchase Order Batch Update
• Delete Active Stock Records
• Terms & Conditions Attachments on Email

Release 6.1 Major Features include

• Links from to Orders from Sales / Purchase Transactions in Ledger Enquiry
• LInk from Nominal Transactions back to Sales / Purchase Transactions
• Screen and spooled hyperlinks to Ledger Enquiry
• Output Application reports to Excel Pivot tables
• Authority levels for Sales and Purchase accounts
• Consolodated Sales / Purchase transaction reports for invoices and credits
• Improved Stock maintenance lookup database facilities
• Merge stock codes utility
• Purchase order authorisation
• Create new sales / purchase order lines for back orders

Changes for the VAT rate of 15% were covered by the standard functionality of the programs.

Release 6.0 Major Features include

Development of Ledger Enquiry into a CRM utility

• Improved links to Microsoft Word
• Improved links to Microsoft Outlook including the ability to save emails against
  customers and suppliers
• Extra Lines in Application Screen Designs
• File / Record Lock Warning Improvements
• Change Journal Period in Nominal Ledger
• Improve Speed of Cashbook Bank Reconciliation for larger systems
• Additional Fast Input Options in Order Processing
• Default Stock Location in Order Processing
• Document Scanning Options in ProFiler Application screens
• Additional Documents for Invoicer now 12

Payroll users should note that the September PAYE changes are included in this update.
The changes in tax code and 40% band limit, as announced in the recent statement by the
Chancellor have now been finalised by the HMRC.

Previous Release 5.9 Major Features include (see full documentation):

• Extra 160 data items per database making 320
• Double record size supported
• Alt-L ledger enquiry enhancements
• New Notes option
• New Scanning option
• New Label print option
• Additional lookups in screen design
• New search features when entering receipts
• Delivery charge when below order value
• Report email links
• Email statements and order documents

For full release 5.9 documentation please click here

Previous Release 5.8 Major Features

Sales Ledger - The Credit Control Manager has been amended to allow sorted columns. You can now sort the records by the contents of the columns. For example you could sort by number of days overdue or by the overdue amount. If you right click on a column heading you can then sort the records again. There is now an option to output the information on your credit control screen to Microsoft Excel.

Nominal Ledger - The financial summaries designer has been improved to allow easier control of fonts and images. There are also new calculation options.

Payroll - Add new employee allows the on-line submission of the P45(3) and P46.

Sales and Purchase Order Processing - Improved stock image printing on acknowledgements, delivery notes and invoices. New option to log user name, date, time and reason when the order status is changed.

Back-2-Back Order Processing- Now allows 20 copy items from sales order details to purchase order header.

Batch Order Creation - You can now create/update new customers as part of the order creation routine.

ProFiler Application Generator- The ProFiler user defined reports have been improved to allow fonts and background colours. The output to a text file has been amended to allow reports of greater than 256 characters wide.

Report Generator - the report generator can now be accessed from any application. If the reports are loaded from an application only the reports created for that application will be listed. E.g.. The report generator called from the sales ledger will only list sales ledger accounts, transactions and discount matrix reports.

General - Images linked to records can now be displayed on the application or enquiry screens.

Application memos can be flagged as either a warning or note. The warning will be automatically displayed a note will not.

For more information on Datafile Software, its range of solutions please telephone 0845 643 2766 or send an email to office@datafile.co.uk